Meetings and conferences are an integral part of a business. There never goes a day when there isn’t a business meeting in a regular day at office. However, with increasing globalisation it is hard to organize face-to-face meetings since employees are scattered all around the world. And given the present condition with the Coronavirus outbreak, the physical movement of people across boundaries have been restricted. This pandemic has left businesses with no other options than to conduct video conferences to take important decisions. While this shift from conventional to digital is temporary, it’s time to think about all the edges that video conferencing has over traditional face-to-face meetings.
Video conferencing is not a new concept. Having emerged as a part of digital revolution a couple of years ago, the technology is still not readily used by many corporates. The scepticism around changing technology is one of the main reasons why so many businesses have still not invested in or are not fully using video conferencing solutions.
You will be surprised to know that video conferencing is any day better than conducting physical, face-to-face meetings. Reducing the economic cost of travel and accommodation is just one of many benefits that virtual meetings have. So, let’s gauge how beneficial video conferencing is over regular face-to-face meetings.
Video Conferencing vs. Face-to-Face Meeting: What is better?
Who likes to travel unnecessary? Yes there are folks who love to explore new places, but when it comes to travelling for work, no one likes that. Travelling is not only physically tiring but also puts a huge economic cost on businesses. The companies have to sponsor the entire trip of their employees and even arrange for accommodation. Time is also wasted going from one place to another, with unnecessary amounts
Easy to Share Content
Sharing content on over a video conferencing is very easy. Most of the video conferencing software supports content sharing option to share files like documents, PDF files, presentations, images, graphs, videos, etc. Many brands like Avaya, Globus Infocom, Cisco offers a complete video conferencing solution with software as well as hardware. The hardware is also interoperable with other software and devices.
Suppose a company wants to organize an emergency business meeting but the participants are sitting at different locations. In this scenario, video conferencing comes to rescue. A quick video conferencing can be aligned and participants can take part without having to travel any distance. It doesn’t require any prior booking of conference room or scheduled time. Participants can join from wherever and however they are. In case of traditional face-to-face meetings, the participants will have to be informed beforehand and then they will travel to the office to attend the meeting. In case of urgent meetings, video conferencing always has an edge.
Cuts Down Carbon Emission
Imaging the carbon footprint your business leaves behind when 10 or 20 of employees have to travel to the other side of the world to attend a conference. Imaging this case with a video conference, where no one has to travel. Video conferencing is also a beneficial tool for cutting down your carbon emissions apart from travel bills.
There are many brands in market that provide video conferencing solutions to corporates. Among them, some have already carved a name for themselves in the industry. However, some new entrants like Globus Infocom are offering a wide range of video conferencing solutions with features like USB recording, content sharing, dual codec, AES-256 encryption, multiple layouts, split screen, etc to make business meetings real and productive.